Release Form Information

Release Form Information

We have attached 3 release forms that you can use and amend for your purposes:

1. Adult and Child Release Forms

It is good practise to ask all of the people in your film to sign a release form. Adults

are aged 18 years upwards. If someone is aged 16-17 years they can sign the form

but you must give them a letter to take home to their parents explaining what the film

is about.

If they are below 16 years their parents or guardians must sign the consent form.

2. Location Release Form

You cannot film on private property without consent. This includes areas you may

think are public, including parks, libraries and schools. Before filming find out who

owns the property or land and ask for their permission. A location release form

protects you and the owners of the property. If you do not have insurance you must

tell the owner since you may not be allowed to film if you are not covered.

Most local authorities have someone who is dedicated to providing permissions for

filming. Contact them before you start filming.

3. Materials Release Form –

(Information provided by www.planet-scicast.com/film_school)

If you use anything from somebody else - a bar of music, a still photograph, a single

frame of video then you need to have permission to use it.

The only way to be absolutely 100% sure that your film can be published is to make it

yourself.

You cannot do the following:

 Use music from CDs bought in shops, from films, or from TV shows.

 Use video clips taken from the BBC archives website, or from other

downloads.

 Use videos taken from YouTube.

 Use illustrations scanned from textbooks.

 Use professional photographs taken from websites.

 Use music performed by you or a friend but composed by someone else

composed by somebody else

As a rule-of-thumb: If somebody’s selling it commercially, you can’t use it.

So, what can you do?

You can use anything that the copyright holder allows you to use, so long as you

follow the conditions they specify.

1. Music from loops or editing software

If your editing software came with music loops or clips, or you have music software

like GarageBand or Steinberg Sequel then you’re probably OK. Check the precise

terms and conditions, if you can. We know you’re OK with Apple’s GarageBand, for

example.

This works because the music loops are provided with open licenses, and the final

composition is yours.

2. Material owned by a friend, for which they give you permission

Need a photo of Tower Bridge, and have a friend who was there last year? By all

means use their photo, if they’ll let you. Make sure you explain what’s going to

happen to their picture, and how it’s going to be licensed, so they know what they’re

agreeing to. You might want them to sign a materials release form so you can

demonstrate that you’ve done everything properly.

The same applies to music they’ve recorded for you — as long as they composed the

track themselves. If it’s somebody else’s music and they’re just performing it, you’re

back to square one.

EXAMPLE ADULT RELEASE FORM

TO: 22 Hillroad street

DATE: 12/4/2015

Dear Josh woodburn

Re: NAME OF YOUR FILM (“the Programme”)

I agree to the recording and broadcasting of the contribution given by me to [date]

to be used in connection for the film; [NAME OF YOUR FILM], and all related media.

I give you all the permissions you need from me, including the waiver of my moral rights, to

copy, exhibit, transmit, and broadcast my contribution including my image without time limit in

all countries in world by all means and in all media.

I accept that you may cut and edit my contribution as you wish and use it in the Programme

(including using it to publicise the Programme and related online and offline projects and

related publicity organised. This editing will be in accordance with current broadcasting

regulations in the United Kingdom.

Yours faithfully,

Signature

IMPORTANT (please print)

NAME: Josh Woodburn

ADDRESS:22 Hillroad street

PHONE: 083685470634

EMAIL: jwoodburn666@googlemail.com

EXAMPLE PARENT/GUARDIAN RELEASE FORM

TO: 22 Hillroad street

DATE: 12/4/2015

Dear Josh Woodburn

Re: (YOUR NAME) Recorded Contribution (“the Programme”)

I agree to the recording and broadcasting of the contribution given by my child to you on

[date] to be used in connections with (YOUR FILM) the nature of which has been fully

explained to me through your brief on the reverse of this letter, and all related media (YOU

MUST INCLUDE AN EXPLANATION OF THE FILM).

I give you all the permissions you need from me including the waiver of their moral rights, to

copy, exhibit, transmit, and broadcast the contribution and their image without time limit in all

countries in the world by all means and in all media.

I accept that you may cut and edit the contribution as you wish and use it in the Programme

(including using it to publicise the Programme and related online and offline projects and

related publicity). This editing will be in accordance with current broadcasting regulations in

the United Kingdom.

Yours faithfully,

Signature

Parent/Guardian

Of (Print name of child)

IMPORTANT (please print)

NAME:Josh Woodburn

ADDRESS:22 Hillroad street

PHONE:083685470634

EMAIL:jwoodburn666@googlemail.com

EXAMPLE LOCATION RELEASE FORM

[Name and address of owner of property]

Date:12/4/2015

Dear Sirs

("the Property")

We write to confirm our agreement that,

1. You will allow [Your Name] and those authorised by us the right to use [Location

Address] during on the agreed date(s) to film, photograph and record all of the property, and

to bring any equipment needed to do so.

2. We will be filming at the location from [start date] until [end date] as mutually agreed.

3. All rights in the films, photographs and recordings made and/or taken by us at the

property will be ours and we will be entitled to use the footage as you choose. You have

given us permission to refer to the Property by its real name or by a fictitious name or not to

refer to the Property by name and have no obligation to you to use the footage.

4. You agree that we have the right to make temporary changes, additions and

alterations in and to the Property. We will restore the Property to its original condition

immediately after filming has finished.

5. We will endeavour to take care of the property while we are filming, however we do

not have insurance and have made you aware of this.

6. This agreement shall be freely assignable by us and shall be interpreted in

accordance with the laws of England and Wales.

Kindly indicate your acceptance of the above by signing and returning to us a copy of this

agreement.

Yours faithfully Read and agreed by

for and on behalf of [your name] Owner of the property or person authorised

to give permission

EXAMPLE MATERIALS RELEASE FORM

Address:

Date:

Dear Sirs,

“Material" means the photograph/ music/ moving footage/ video recording taken/ provided by

you

__________________________________________________________________________

__________________________________________________________________________

__________________________________________________________________________

We write to confirm our agreement as follows:-

1 You give us the non-exclusive right to record, copy, reproduce, broadcast, transmit

and perform all or part of the Material for and/or in connection with the production of

the agreed film and the film’s promotion throughout the world for the entire period of

copyright in the Material.

2 By signing this you agree that you are entitled to give us the rights referred to above

and that (a) giving us these permissions does not (i) infringe the copyright or any

other personal or property rights of any person or (ii) to the best of your knowledge

and belief be in breach of any laws or regulations or (iii) entitle anyone to claim any

payment from us and (b) that anyone appearing in the Material has given you their

consent, enabling you to let us use the material.

3 We agree that we will only use the Material as agreed in this document and we will

compensate you for all and any costs, claims, expenses and liabilities (including,

without limitation, legal fees and any sums paid on the advice of Counsel) resulting

from breach by us of any of the agreements and/or warranties and/or undertakings on

our part contained in this agreement and you hereby indemnify us against all and any

costs, claims, expenses and liabilities (including, without limitation, legal fees and any

sums paid on the advice of Counsel) resulting from breach by you of any of the

agreements and/or warranties and/or undertakings on your part contained in this

agreement.

4 You will make available to us on request (INSERT FORMAT i.e. DVD) of the Material.

5 You may terminate this agreement at any time by giving us notice in writing at the

above address and we will endeavour to remove the material from all websites, and

to cease the use of the Material.

6 This agreement is in accordance of the laws governing England and Wales.

Yours faithfully Read and agreed by

for and on behalf of authorised for and

[Josh Woodburn] on behalf of

[Jeff Goldman]

FILM PRODUCTION RISK ASSESSMENT

FILM PRODUCTION RISK ASSESSMENT

 

 

This document is intended as a basic template to assist in the completion of a risk assessment for film production activities  Detailed information is available from a variety of risk management and risk assessment specialists.  Useful information can also be obtained from the Health & Safety Executive www.hse.gov.uk

 

When conducting a risk assessment, consider all the likely hazards, who may be harmed, property which may be damaged, and the controls already in place.  Then, for each likely hazard, bearing in mind the controls already in place, record the ‘risk assessment’ level (see table on following page).  The further action(s) to be considered will be determined by the level of risk assessment.

 

 

Example

 

Hazard	Persons who may be harmed	Property which may be damaged	Risk controls already in place	Risk Assessment LOW, MODERATE, HIGH, EXTREME (see table next page)	Further action required to control risk ***
Hot sand underfoot on beach	Actors and crew	n/a	All actors and crew to wear shoes at all times	HIGH	When not involved in the shoot, actors and crew to have a shaded area in which to stand
Behaviour of dog	Actors and crew	Location	Dog will be on leash and supervised at all times and will not be left unattended.	MODERATE	Feeding, toilet, recreation and rest areas to be arranged for animal away from location premises
Burns from campfire	Actors and crew	Location	All actors and crew to sit at least 2 metres from fire. Fire to be set at least 20 metres from property. Fire extinguishers with trained operators on set.	HIGH	Advise local fire brigade

 

FILM PRODUCTION RISK ASSESSMENT

 

 

LIKELIHOOD	CONSEQUENCES
	Insignificant	Minor	Moderate	Major	Catastrophic
Almost Certain	HIGH	HIGH	EXTREME	EXTREME	EXTREME
Likely	MODERATE	HIGH	HIGH	EXTREME	EXTREME
Moderate	LOW	MODERATE	HIGH	EXTREME	EXTREME
Unlikely	LOW	LOW	MODERATE	HIGH	EXTREME
Rare	LOW	LOW	MODERATE	HIGH	HIGH

 

Give careful consideration to the availability of information and ability to make contact in the event of problems.  Examples to consider:-

 

• Is there mobile ‘phone reception in the area?
• How will you keep up to date with changes in the weather?
• How will you be informed of changes in tidal waters?
• How easy is it for members of the emergency services to reach you? (cliffs, beaches, quarries, etc)

FILM PRODUCTION RISK ASSESSMENT

 

Company Name  Josh Woodburn films
Production Title Return to earth	Production Date(s) 14/7/2015
Producer Name Josh Woodburn	Director Name Josh Woodburn
Date of Risk Assessment 12/7/2015	Risk Assessment conducted by Josh Woodburn

 

 

Hazard	Persons who may be harmed	Property which may be damaged	Risk controls already in place	Risk Assessment LOW, MODERATE, HIGH, EXTREME (see table)	Further action required to control risk ***
Abandoned building	Actors or crew	Camera and props	Move debris	High	Clear more debris and warn people.
Electrocuted in rain by camera	Cameraman	Electrical equipment	Don’t go out in the rain.	low	Don’t let water touch it.
Chokes and dies on fake blood	actor	Might get a stain on the suit.	Small doses	low
PHYSICAL HARM	actor	Actor and costumes	Careful actors	moderate

 

Copy to additional sheet(s) if further space is needed

 

***Where further actions are required, complete the action plan on the following page

FILM PRODUCTION RISK ASSESSMENT

 

ACTION PLAN

 

Further action(s) required	By Whom	Date Completed

 

FILM PRODUCTION RISK ASSESSMENT

 

Essential Contact Numbers

 

Emergency Services

 

Fire Brigade	999
Ambulance	999
Police	999
Coastguard
Transport Police
Chemist
Out of hours chemist
Veterinary Surgeon
Our of hours veterinary surgeon

 

 

Delete contents of table below and input details specific to your production

 

Persons / property	Contact name & Relationship (if applicable)	Business Hours	Mobile	Out of hours
Child actors
Animals
Locations